Despite the profusion of helpful productivity advice out there, sometimes I feel like I’m trying to squeeze my working style into a system that’s like the wrong size jeans. That’s why I appreciate ways of thinking about productivity that encourage you to align how you work with your natural inclinations and rhythms.
When you’re stressing about how you’re not getting enough done, it’s easy to stop listening to yourself and to ignore those rhythms. Psychiatrist Dr. T. Byram Karasu points out the cost of such heedlessness:
Like all of nature, human beings are biologically programmed. Our psyche’s interference with the physical rhythms and cycles is detrimental to our bodies, only to be negatively resonated, in return. This vicious circle is a distinctly human phenomenon. No other living creature steps out of pace with nature and survives. Chronobiology (the biology of time) asserts that our bodies have an internal rhythm or music, which we not only can but should tune in to.
Being productive isn’t about a continuous, speedy march from waking to sleeping, though it can certainly feel that way. What if instead, the ideal was not just about crushing your to-do lists but attunement, aiming not for time and task management but for tempo management?
Can you choreograph your day and set your movements to your internal rhythm and music?
Move to a beat
Tiredness is not a weakness but a regular part of your energy levels. You can’t work intensely for hours on end without stopping to rest. According to your body’s ultraradian rhythms, you feel naturally awake and focused for about ninety minutes at a time.
Try working in 90-120 minute increments with 20-30 minute breaks in between. Play around with what kind of intervals and rhythm works best for you. You may have to work up to prolonged periods of focus for up to two hours rather diluting your attention by multitasking throughout the whole day.
The important thing is that you’re checking in with your rhythm. Are you low-energy, fidgety, or distracted? Have you been cramming for hours? Start listening to yourself to know when to push, when to rest, and how that cycle flows.
Align the Right Step
We often don’t consider the optimal moment to do things — whether in rest or activity. When you tune into how you’re feeling, your motivation and quality of energy levels, you’ll notice there are actionable moments, times in which you’re infused with strength and energy that you can use to your advantage.
That might mean not scheduling a long meeting right after lunch, or putting off intense work for the afternoons if you’re not a morning person. It might be that you allow yourself a rest after a setback or using the energy you get from making progress to tackle a challenge.
That alignment applies to how you choose to refuel as well. Productivity coach Natalie Houston recommends tuning into yourself in order to create better quality breaks that provide superior rejuvenation, focus, and creativity. She suggests asking two questions:
- How am I feeling right now? Is that feeling mostly related to my body, mind, or spirit?
- How do I want to feel? What does my body, mind, or spirit most need to feel that way?
Then match your break-time activity to the desired energy level. So, instead of turning straight to coffee or pushing on when feeling unfocused, check in with where you are. If you’re physically tired, take a walk, for example. Brain fuzzy from concentrating? Read something fun or doodle. Spirit drained from dealing with a difficult client? Do some yoga poses or play a game.
The productivity model of working like a machine is so removed from a human being who has feelings and relationships and needs like rest and ice cream that our language around awesome productivity revolves around destruction — crushing it, killing it, execute! Let’s consider how we can best create and breathe the most life into things, to think about productivity not as increasing the efficient completion of tasks and production of widgets but the quality and composition of movement.
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Image: Tor Kristensen/Flickr