Incorporating BYOD into Corporate Training

BYOD Corporate TrainingIf it’s not already, BYOD may soon be the law of the land at your company. A recent Gartner survey found that half of employers will mandate BYOD in the workplace by 2017, ceasing to provide employees with corporate laptops, smartphones and tablets.

BYOD or ‘Bring Your Own Device’ can be a cost-saving and convenient measure when properly introduced and supported company-wide. Incorporating employees’ personal devices into corporate training software can be a great way to build up to BYOD, support a rollout or simply offer workers greater flexibility when telecommuting or traveling for business.

BYOD Training Scenarios

As a Dell survey found, 70 percent of employers feel that BYOD can improve work processes. Employee devices can be substituted for corporate devices in most training programs. Barring a full BYOD layout, it may be best to start integrating personal devices into basic elements of workflow and build from there. Common scenarios to consider include:

  • Adding work email to personal devices. Employees benefit from faster access to work email, and you can initiate employee device use with an in-person training or handout explaining how to push work email out to smartphones. Lifehacker provides a basic layout for adding any email to a phone, and your email host may have a platform-specific tutorial to draw from.
  • Accessing cloud storage. Cloud storage makes on-the-go file access convenient, and teaching them how to do so while protecting enterprise security gives everyone peace of mind.
  • Improving meeting note-taking. It may be more convenient for employees to use personal devices to take notes in a meeting than to use work laptops. Going over note and dictation features and implementing a policy for sharing and storing notes taken on employee devices can offer a simple improvement over current protocol.
  • Maintaining security. Any BYOD training must address security to protect business data.

Considerations When Embracing BYOD

Training employees across a range of devices, some of which your trainer might not be familiar with, can certainly be challenging. You may wish to limit what sort of devices will be supported. However. if you opt to support iPhones (your IT departments device of choice) some employees may feel left out. Enabling all devices will keep everyone happy and productive, and it’s easier to do than you may think. Blackberry’s BYOD offerings ”simplify and unify mobile device management,” according to its website. This service, as well as many others, make it possible for all devices to be welcomed into the workplace.

Video makes a convenient format for BYOD training and allows employees to learn at their own pace, continuing the learning trend that allows employees to self-manage their own training. Additionally, it frees up trainers from having to schedule in-person training courses. As Lawrence I. Lerner notes, BYOD training can be initially challenging for trainers charged with developing tutorials across devices, but ultimately provides them with more free time to focus on other things. BYOD training also offers a cost savings over the monetary and time expense of traditional classroom training. When training can be delivered by video, Web tutorial or audio guidance, trainers who put in the time to develop content get shareable training materials they can reuse and keep training costs down.

If your training management system is not up to the task, find one that will allow users to access the content they need on any device. There are a few learning management system (LMS) choices that can provide this access, but stay away from paying user fees and bandwidth charges which will limit usage.  TOPYX® social LMS is one option that has the learning management features you need and no prohibitive variable fees based on users, administrators, bandwidth and more. Get ahead of the BYOD trend and see what TOPYX has to offer in a free, live demo.

What device are you reading this on? Company issued or personal?

Jeffrey A. Roth
Vice President, Marketing and Communications
[email protected]

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