Conscious Communication – It’s All About US

 

Underneath every communication is a
feeling. This feeling drives your communication.  How conscious are you
of the subtext of your communication and the impact it has on others?

Every time we do a seminar or facilitate a meeting, people say they want better communication in the workplace.  What most people are hungry for is communication that is real, honest, clear, concise and most important – respectful.

Communication is suffering in today’s
lightening speed world, filled with distractions, time pressures and
technologies that put people at a personal distance from each other. Maybe
that’s why communication is getting sloppy.  Habituated thoughts and
behaviors make up too much of what passes as communication these days.

Some communication “experts” believe
that our reliance on technology has diminished our ability to
communicate, and worse, de-valued it in the process.  So
much of communication, especially in the workplace, is task or thing
oriented. It’s about getting us from point A to point B or accomplishing
a goal.  In the American high-tech, low-touch culture, we are seeing
the effects of weaker communication skills – and more worrisome, a
growing desire to by-pass human interaction altogether.

According to Sherry Turkle, MIT Professor and author of Alone Together: Why We Expect More from Technology and Less from Each Other, “We make our technologies and they, in turn, shape us.”

Are we losing our ability to connect face to face?

Even more important – are we losing our desire to connect face to face?

The Brain is a Social Organ

Communication
is a collaborative experience. While it starts with our internal life,
once the brain engages another brain, the entire process of social
interaction begins. As Your Brain at Work author, David Rock says, “Few
people work in isolation anymore. The capacity to collaborate well with
others has become central to good performance in just about any
endeavor. Yet the social world is also the source of tremendous
conflict, and many people never master its seemingly chaotic rules.”

Louis Cozolino, Professor of Psychology at Pepperdine University has written extensively about the social interconnection of brains
Cozolino’s work suggests that “my brain needs your brain” – that it is
the power of being with others that shapes our brain. He asserts that
just as neurons need each other to grow and thrive through neural
communication, our brains themselves need other brains, as they
influence the brains’ development and their capacity to learn, adapt and
heal throughout life.

Communication is a Skill

Communication
is a complex set of skills that takes time, patience and practice to
develop.  Great communicators are rare. While some of us are born with
natural “gifts” that make communication easier, most of us learn through
modeling of our care-givers and peers. We learn “strategies”
for getting our needs met through communication which are mostly “me”
centered. These strategies are often superficial and never get to the
root of our purpose for all communication – getting our deeper needs
met.

We can’t get really good at communication unless we value it. It has to be important to us.  If the only value that drives our communication is getting things done – that will be reflected in the outcome. We
enter into communication with our own set of needs, feelings,
expectations and assumptions. And so does the other person. If we’re not
conscious of what’s driving us at a deeper level, we’ll miss our “aim” as communicators. 

You have to care about something more important than your agenda to positively influence a communication, even with the most basic communication.

Daniel Goleman, author of “Working with Emotional Intelligence” captures the essence of the challenge, “Self-absorption
in all its forms kills empathy. The more attentive we are to others,
the more keenly we will sense their inner state and pick up on subtle
clues.” 
Without empathy, most communication is simply an empty vessel – expedient at best.

Practicing Conscious Communication – 10 Basic Guidelines

Our focus here is on in-person face to face contact but these guidelines are the basic foundation of all communication.

 

1.    Be Intentional – This means – know and understand your motivation.
This is basic 101 in acting school. The best actors know why they are
standing where they are standing and why they are saying what they are
saying. Otherwise, communication is on auto-pilot and you’ll find
yourself in the midst of it without understanding where you are and want
to be next. This may seem like a lot of work, but it’s much harder to
muddle your way through sloppy communication than to enter it (at least)
with clear intentions.

2.    CARE
You can’t mandate kindness, consideration and respect. Everyone wants
it (when you ask) but somehow we think we can get by without out in most
communication. So finding something to care about (besides your own
agenda) elevates your communication.  Respect, honesty, fairness,
cooperation, affiliation – these are the kinds of values that can charge your motivation to communicate with more care.

3.    Get Emotionally Literate – What you feel is what drives how you communicate. If you are exhausted and frustrated, your communication will reflect that. Is that what you intend? If you are anger or resentful, be sure that will come across in the communication unless you clean it up.

4.    Check Out Your Beliefs
If you think that the person at the other end of your communication is
lazy, or a nudge or a slacker – then don’t be surprised if that gets
communicated. Search your beliefs database to find something about the
person or the situation that gives your communication more meaning.

5.    If You Can’t Be Honest – Don’t Expect Much – Workplace
communication is a challenge for many of us, because we don’t think we
can truly be honest. I don’t mean hurtful, but real. But lying (even the
little ones) is real communication poison.

6.    Consult Your Trust Barometer –
It’s really surprising to me, but many people I meet in the workplace
don’t have a real handle on how and why they trust. They can tell you
who they trust and don’t trust – but the motivation is often murky.
Since the basis of most decisions and communication involve trust, it is
important to gain a deeper understanding of the why and how of your
trust levels.

7.    Respect Basic Courtesy
– At our core, every human being has a basic need for respect.  Simple
courtesies can be powerful – even more so because they are becoming
(sadly) rare. On a practical level, a recent study found that when managers just increased their praise and recognition of one
employee once a day for 21 business days in a row, six months later,
those teams as opposed to a control group, had a 31% higher level of
productivity. While the reasons for this are complex, one reason is that
on stress, the neocortex (the so-called “thinking” brain) shuts down,
siphoning off precious neural reserves. Praise, on the other hand, tells
that part of the brain it is safe – so performance is elevated as a
result. Still wondering why telling only one employee affects the whole team?  We’ll give you a clue –  emotional contagion!

8.    Listen! – Everyone can use better listening skills. Real listening – meaning I stop attending to ME and I focus on YOU
– is uncommon.  Poor listening results in miscommunications, lost
opportunities, and an erosion of trust. People we work with identify
poor listening among the top three reasons they do not trust someone. 

9.    Don’t Send People “You are not important” messages
Let’s face it – most people put people who can help them at the top of
their priority list to contact.  Not following up, not returning calls
and email messages has become epidemic. We claim we don’t have time.
While this may be true, it sends a message to most people that they are
not that important. Even when many people say they understand, they
don’t. No one likes to feel used or ignored. Most people won’t mention
it – but they won’t forget it either.

10. Jargon and Shorthand Communication
– Our language is overflowing with colloquialisms that substitute for
clear articulation of our meaning. We just assume that the person at the
other of the communication knows what we mean. Here are just a few
examples:

 

  •  It’s complicated – this usually means I don’t want to talk about it now (or maybe ever)
  •  Bottom line it for me – a popular business phrase that usually is a euphemism for hurry up.
  •  The ball’s in your court – a sports metaphor that essentially communicates – it is your responsibility and not mine.
  • Anything that prefaces communication with the word Honestly
    Though it’s common, the underlying message when you say, “honestly,
    when you made that statement in the meeting,”……implies some level of
    insincerity.
  • Jargon & Acronyms
    Not everyone understands your abbreviations and references. This is
    especially problematic as texting is short-handing language (like LOL).
    People assume that everyone understands the meaning. Same is true for
    business professionals who have become used to using their own industry
    jargon with people outside of that culture. In response, people can feel
    annoyed and frustrated and tune out.

These are not simple habits to break.
It takes time and commitment. Becoming a more effective communicator
will make you a more conscious person. Not only do you need to become
more self-aware in general – but you have to practice that mindfully in
each interaction.

If you do two things will happen. You will see people begin to respond to you in a very different, much more positive way – and you will feel GOOD about yourself in the process.

Now who doesn’t want that?

Join
me in continuing the conversation by adding your voice. Your comments,
tweets, shares and subscriptions are greatly appreciated.

Louise Altman, Intentional Communication Partners

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