The biggest expense in any IT department is, of course, its human resources. The natural inclination of many corporate managers, then, is to implement strategies to cut costs on staffing—by executing hiring freezes or layoffs, for example. While these measures may be necessary in certain cases, there are other ways to increase IT ROI without making employment changes. Here are a few.
1. Re-use hardware. Hardware costs for machines and peripherals can add up quickly. In order to get the most out of your investment in hardware, look for ways to re-use the equipment that you already own. An outdated server may be put to use as a desktop rather than buying a new computer, for example. IT managers may also choose to delay the purchase of new infrastructure for as long as possible. These strategies, when properly implemented, can save an organization thousands of dollars over the course of a year.
2. Virtualize. Virtualizing machines and servers can save costs because fewer physical machines are actually required. This reduction in physical IT components can lead to reduced costs in utilities and space. In addition to these physical benefits of virtualization, software virtualization makes it easier to manage and distribute applications, lowering the overhead expenses for IT management.
3. Manage assets effectively. Asset management is one of the most complicated and resource-consuming tasks faced by most IT departments. Using tools like the Dell KACE software deployment application to inventory and track IT components can help save costs by ensuring that “lost” resources are being found and put to use. Unused software licenses, for example, cost many organizations thousands of dollars. By using or redeploying these licenses, businesses can stop overpaying for assets they already own.
4. Enable remote management. Remote management tools allow IT professionals to service and manage computers quickly and easily. Remote management also allows for upgrades and deployments to occur during off-peak hours, meaning that employees downtime is reduced.
5. Telecommute. Allowing employees to telecommute where possible can save an organization in terms of physical resources like utilities and office space as well as employment costs. Many employees see telecommuting as such an advantage that they would be willing to take a pay cut to have the option. Applications like the Dell KACE disk imaging tool can aid in this process by ensuring that employees have the same resources that they would have in the office.
What strategies do you plan on implementing to reduce IT costs?